How to Recover a Corrupted file of Word

Recover Corrupted File of Microsoft Word

Microsoft Word !! One of the most useful software applications in your daily life. It is used in every place like School College, Office, Shop every ware. I think none of any place remains from Microsoft Word. Most probably students are started to practice it from their primary school and we all know about its maximum usage Very much. But when we use it, sometimes we also face many types of error issue about it. Some of us simply ignore it, and some of us face some trouble for it. The problems like ” if some of our saved word files are corrupted, or you can’t open this”, So how to recover a corrupted word file, you always have to know about these kinds of problems.

Actually, it is more important to know about it. Because when we do some important work in Microsoft Office we don’t expect any error but suddenly if it comes in front of us, so what can we do?? That’s because I prefer to learn about Microsoft Word troubleshooting with M.S Office course from wherever you complete it.

In my this article I discuss some important problems of M.S Word, which is mostly facing users. Don’t miss any step from it. You can also take help of Microsoft Support online.

What is Microsoft Word (M.S Word) :

Microsoft Word is a word processor developed by Microsoft. It was first released on October 25, 1983 under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several other platforms including IBM PCs running DOS (1983), Apple Macintosh running the Classic Mac OS (1985), AT&T Unix PC (1985), Atari ST (1988), OS/2 (1989), Microsoft Windows (1989), SCO Unix (1994), and OS X (2001). Commercial versions of Word are licensed as a standalone product or as a component of Microsoft Office, Windows RT or the discontinued Microsoft Works suite. Microsoft Word Viewer and Office Online are freeware editions of Word with limited features.

For more information about how to troubleshoot damaged Word documents, click here to view the article in the Microsoft Word and also more idea about How to recover a corrupted word file___Wikipedia.

Microsoft Word automatically uses the Open and Repair feature if Word detects a problem with a document when you open it. However, you can force Word to use the Open and Repair feature when you open any document. This may be especially useful when you intend to save the document in a different file format. If you save a damaged document in a different file format, you may not be able to open the saved document. 

  *  Default Way to solve the issue *  

  • To open a specific document by using the Open and Repair feature in Word, follow these steps:
  • Start Word.
  • On the File menu, click Open.
  • Note In Word 2007 or Word 2010, click the Microsoft Office Button, and then click Open.
  • In the Open dialog box, click to select the file that you want to open.
  • Click the down arrow on the Open button, and then click Open and Repair.

If you ask me how to recover a corrupted word file, I always say you to ” don’t panic, stay cool, and just follow some easy steps and definitely you can make it. But be aware from fraud, because some of the people are taking advantage of your situation to earn money. If you think about how to recover a corrupted word file, just follow the steps given below.

[ Also see:How to open documents by using the Open and Repair feature in Word ]

Common Problems of Microsoft Word (M.S Word)

If I started discussing all of the problems with Microsoft Word, It makes this article bigger then bigger. So I just write few of it.

Question: How to identify a damaged document?and How to recover a corrupted word file?


Step 1: Check for strange behavior

Many damaged documents exhibit strange behavior. This behavior may be related to damage to the document or to the template on which the document is based. This behavior may include the following:


How to Recover a Corrupted file of Word

Repeatedly renumbers the existing pages in the document When you open a word file, see the whole document formatted in incorrect Layout or maybe you open a file but it opens another file or document.

Maybe your input is perfect but on screen, it shows some Unreadable characters. When in working mode or we processing some document its show some Error message during it. When trying to open any of your saved word files, the computer becomes stops responding. Any other unexpected behavior that cannot be attributed to the typical operation of the program. If the document shows any of these symptoms, or if you cannot open the document, go to method 2.

Step 2: Check other documents and programs

If these types of symptoms show only one of your file then doesn’t judge it word’s fault. I recommended checking also more than two or three file look for similar behavior. Because, if these problems only show on that particular file, its indicate that file may be damaged.

If any of these steps indicate that the problem is not in the document, you will then have to troubleshoot Word, the Office suite, or the operating system that is running on the computer.

[ Also Read: How to enable and disable the Administrator account of Windows]

Question: Troubleshooting steps to try if you can open the damaged document

Method 1: Change the template that is used by the document

Step 1:If you want to know the most efficient process of “how to recover a corrupted word file”, I always prefer to try this first. At first, you have to determine the template that is used by the document

  • Open the file in Word.
  • In Word, click File on the Ribbon, and then click Options.
  • Click Add-Ins.
  • In the Manage box, click Templates under View and manage Office add-ins
  • Click Go.
  • The Document template box will list the template that is used by the document. If the template listed is Normal, go to step 2. Otherwise, go to step 3.

Step 2: Rename the global template (Normal.dotm)

You have to find the file name “Normal. dotm”

  • Click on Start, then proceed to find the file, generally this file found at: %userprofile%\appdata\roaming\microsoft\templates
  • Right-click Normal.dotm, and then click Rename or press F2 ).
  • Type Oldword.old, and then press ENTER.
  • Close Windows Explorer.
  • Start Word, and then open the document.

How to Recover a Corrupted file of Word

Step 3: Change the document template

  • Open that file which you have facing problem in the word.
  • In Word, click File on the Ribbon, and then click Options.
  • Click Add-Ins.
  • In the Manage box, click Templates, and then click Go.
  • Click Attach.
  • In the Templates folder, click Normal.dotm, and then click Open.
  • Click OK to close the Templates and Add-ins dialog box.
  • Exit Word.

Step 4: Verify that changing templates worked.

  • Start Word.
  • In Word, click File on the Ribbon, and then click Options.
  • Click the damaged document, and then click Open.

If the strange behavior persists, go to method 2.

Method 2: Start Word using default settings

You can use the switch to start Word by using only the default settings in Word. When you use the switch, Word does not load any add-ins. Additionally, Word does not use your existing “Normal. dotm” template. Restart Word by using the switch.

NormallyOpen the document

  • In Word, click File on the Ribbon, and then click Open.
  • Click the damaged document, and then click Open.

–Actually, this simple method is called the “using of the switch”.

If the strange behavior persists, go to method 3.

Method 3: Change printer drivers

Step 1: Try a different printer driver

Open Add Printer then click on “Add a printer”

  • In the Add Printer dialog box, click Add a local printer.
  • Click Use an existing port, and then click Next.
  • In the Manufacturer list, click Microsoft.
  • Click the Microsoft XPS Document Writer, and then click Next.
  • Click Use the driver that is currently installed (recommended), and then click Next.
  • Click to select the Set as the default printer check box, and then click Next.
  • Click Finish.

Step 2: Verify that changing printer drivers fixes the problem

  • Start Word, I mean to reopen the Microsoft Word.
  • Click File on the Ribbon, and then click Open.
  • Click the damaged document, and then click Open.

If the strange behavior persists, go to step 3.

How to Recover a Corrupted file of Word

Step 3: Reinstall original printer driver.

Windows Vista and Windows 7

  • In your operating system search for Devices and PrintersRight-click the original default printer, and then click Delete.
  • With Administrator privilege you can go forward, to confirm type the administrator Password then click Continue.
  • If you want to remove all the files that are associated with the printer, click Yes.
  • Click Add a printer, and then follow the instructions in the Add Printer Wizard to reinstall the printer driver.

If the strange behavior persists, go to method 4.

[ Related:Remote Help Desk Software | IT Help Desk Software ]

Method 4: Force Word to try to repair a file

Step 1: Repair document Click File > Click Open

In the Open dialog box, click to highlight your Word document. Then click the Open button, and then click Open and Repair.

Step 2: Verify that repairing the document fixes the problem

Verify that the strange behavior no longer occurs. If the strange behavior persists, restart Windows, and then go to method 6.

Method 5: Change the document format, and then convert the document back to the Word format

This is a good idea, we can just change the extension format of the file and again convert it back.

Step 1: Change the File type from word to another.

  • Open the file > click on File, then click Save as. Then select the different file type from the list other than word format. Like Plain text Format, Rich Text Format (*.rtf). Then click on Save.
  • Then Click on Close.

Step 2: Open the document, and then convert document back to Word file format.

Just open the converted file in word( default switch method ) and again you have to save it again. So click on File then click on Save as. Then choose file type as Word Document and then click on Save.

N.B- It is recommended to verify the document file format, is it finally changed or not. [ Web Page (.html), Plain Text (.txt), ]


How to Recover a Corrupted file of Word

Note When you save files in the Plain Text (.txt) format, you may resolve the document damage
However, all document formatting, macro code, and graphics are lost. When you save files in the Plain Text (.txt) format, you must reformat the document. Therefore, use the Plain Text (.txt) format only if the other file formats do not resolve the problem.

If the strange behavior persists, go to the method 6

Method 6: Copy everything except the last paragraph mark to a new document

⇒Copy the contents of the document and then paste the contents into the new document

NoteIf your document contains section breaks, copy only the text between the sections breaks. Do not copy the section breaks because this may bring the damage into your new document. Change the document view to draft view when you copy and paste between documents to avoid transferring section breaks.

To change to draft view, on the View tab, click Draft in the Document Views group.

  • In the damaged document, press CTRL+END, and then press CTRL+SHIFT+HOME.
  • On the Home tab, click Copy in the Clipboard group.
  • On the View tab, click Switch Windows in the Window group.
  • Click the new document that you created in step 1.
  • On the Home tab, click Paste in the Clipboard group.

If the strange behavior persists, go to method 7.

Method 7: Switch the document view to remove the damaged content

If the document appears to be truncated (not all pages in the document are displayed), it might be possible to switch the document view and remove the damaged content from the document.

Determine the page number on which the damaged content is causing the document to appear to be truncated.

  • In Word, click File on the Ribbon, and then click Open.
  • Click the damaged document, and then click Open.
  • Scroll to view the last page that is displayed before the document appears to be truncated. Note the content that appears on that page.
  • Switch views, and then remove the damaged content.
  • On the View tab in the Document Views group, click Web Layout or Draft view.
  • Scroll to view the content that was displayed before the document appeared to be truncated.
  • Select and delete the next paragraph, table, or object in the file.
  • On the View tab in the Document Views group, click Print Layout. If the document continues to appear to be truncated, continue to switch views and delete content until the document no longer appears truncated in Print Layout view and Save the document.

[ Related: How to Break Administrator Password in Windows 7 or other ]

Again Remember, we discuss how to recover a corrupted word file, so I recommend to learn all this writing on the point of the topic. So it will make easier to learn.

Question: Troubleshooting steps to try if the damaged document does not open

Method 1: Open the damaged document in draft mode without updating links

At first, open the damaged document from Draft, then click the File Menu, then click on Option, then Advance. In the Show document content section, click to select the Use Draft font in Draft and Outline views and Show Picture placeholders. Then go to the General and clear the Update automatic section, and clock on ok then close the Word.

Then try to open the file and see if the problem is resolved or not.

Method 2: Insert the document as a file in a new document

At first, open the Microsoft Word and then open a Blank Document. Then, on the Insert tab, click Insert Object, and then click Text From File. Then browse the damaged document and hit the insert. [Then do some formatting to the last section of the new document.]


Method 3: Create a link to the damaged document

Step 1: Open the damaged file in Microsoft word then select the whole document. After that, on the Home tab click Copy in the Clipboard group. Then

  • In Word, click the File Menu, and then click New.
  • Click Blank document, and then click Create.
  • On the Home tab, click the arrow on the Paste button in the Clipboard group, and then click Paste Special.
  • Click Paste link, click Formatted Text (RTF).
  • Click OK.

Step 2: Change the link to the damaged document

  • Right-click the linked text in the document, point to Linked Document Object, and then click Links.
  • In the Links dialog box, click the file name of the linked document, and then click Change Source.
  • In the Change Source dialog box, click the document that you cannot open, and then click Open.
  • Click OK to close the Links dialog box.

[ Note: The information from the damaged document will appear if there was any recoverable data or text is situated. ]

  • Right-click the linked text, point to Linked Document Object and then click Links.
  • In the Links dialog box, click Break Link.
  • When you receive the following message, click Yes: Are you sure you want to break the selected Links?

All these are normally guide of “how to recover a corrupted word file”, Also you can use an alternate way that I discuss below, but I prefer to try this after you failed all the above method.

Method 4: Use the “Recover Text from Any File” converter to  recover a corrupted word file

Be aware The “get better textual content from Any report” converter has limitations. As an example, report formatting is lost. Moreover, snapshots, fields, drawing gadgets, and some other items that are not textual content are lost. But, area textual content, headers, footers, footnotes, and endnotes are retained as simple textual content.

  1. In the word( Microsoft Word ), click on the document Menu, after which click on Open.
  2. Inside the documents of a kind container, click get better textual content from “Recover Text From Any File”(*.*).
  3. Click the record from which you want to get better the textual content.
  4. Click Open.


How to Recover a Corrupted file of Word

After the file is recovered by way of the usage of the “get better textual content from Any document”
converter, there may be some binary records textual content that is not converted. This article is mostly at the start and stop of the record. You ought to delete this binary information textual content earlier than you save the document as a phrase report.

In the market, many third-party software and also some official software are available to do this very easily. Some of these are free and some are paid. But I still prefer to do this manually. Because this all method will increase your knowledge and also it is the most save way ever.

It is also a very important part of all blogger because there startup is mostly in Microsoft Word. Only for this reason I always prefer to get some knowledge about “how to recover a corrupted word file”, because they don’t know when it is needed.

If you have any other idea please share with us, I will definitely discuss it.


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